Justice Officer 3, Court Admin and Judicial Support (Clerk 5)

September 13 2023
Expected expiry date: September 13 2023
Industries Public administration
Categories Support, Assistance
Halifax, NS • Full time

Competition # : 40406

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 22-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.

The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.

For more information on the Department of Justice Court Services please visit our website: https://novascotia.ca/just/Court_Services/

About Our Opportunity

As a Justice Officer 3 (Scheduler) at the Halifax Law Courts, you will be responsible for scheduling court matters (both Criminal and Civil) in the Justice Systems Applications (specifically JEIN and CIS). You will be responsible for the monitoring of cases, preparing and distributing court orders and dockets, and you may be called upon to assist with regular duties of a Justice Officer 3. As a Justice Officer 3 (Scheduler) at the Halifax Law Courts, you will be responsible for scheduling court matters (both Criminal and Civil) in the Justice Systems Applications (specifically JEIN and CIS).

Primary Accountabilities

  • responsible for scheduling and monitoring of cases, both criminal and civil trials.
  • preparation and distribution of court orders and dockets, document management and statistical data collection.
  • liaising with the Judiciary and the legal profession on a daily basis and responding to general public inquiries and information requests.
  • scrutinizing documents and applying relevant Acts, statutes, policies and procedures, and when necessary, determine corrective measures.
  • may be required to attend court and perform court related functions, along with performing duties of a Justice of the Peace.
  • performs the position duties in accordance with and assigned under the Court Officials Act.

Qualifications and Experience

As the successful Justice Officer 3 (Scheduler), you will have two years of post-secondary education in a related discipline plus five years of related experience in a legal environment; an equivalent combination of training and experience with exposure to the justice system will be considered.

Strong proficiency in keyboarding, word processing, transcribing, and other standard computer application is required. Extensive experience in a minimum of one of the Justice System Applications (JEIN, CIS and CISII) would be an asset. You also possess excellent proofreading, spelling and grammar skills, and have knowledge of general accounting principles. Your superior organizational abilities allow you to effectively meet deadlines. Your attention to detail allows you to complete your work with accuracy. You are able to work independently and as part of a team.

You must be fair and impartial to all clients using a high degree of confidentiality. Your excellent interpersonal and communication skills allow you to manage complex, sensitive and stressful situations. Tact and discretion are essential.

You must demonstrate an understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology. In conjunction with legal research skills, you will demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.

A working knowledge of the Civil Procedure Rules of Nova Scotia would be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, typing test, standardized tests, oral presentations, interview(s), and reference checks.


Equivalencies include, but are not limited to:

  • A 1 year certificate/diploma in a related discipline plus 6 years of related experience
  • A 4 year Bachelor's degree in a related discipline plus 3 years of related experience
  • A 3 year Bachelor's degree in a related discipline plus 4 years of related experience
  • Seven years of related experience with exposure to the Justice System

Applicants relaying on education and experience equivalencies must demonstrate such equivalences in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day (typically the hours are 8:30 am to 4:30 pm, this may vary depending on the operational needs).
  • Some travel and overtime may be required.
  • You will be exposed to emotional and sensitive issues, dealing with difficult or distraught individuals creates a stressful environment.
  • Extensive telephone communication with the general public.
  • There is a high demand for accuracy and attention to detail while working in a high volume and complex service area.
  • Potentially volatile situations, especially in relation to domestic and criminal situations.
  • Position requires working under pressure to meet deadlines.

Additional Information

Candidates may be required to obtain training in Firearms Safety in relation to handling evidence and may be required to successfully complete the Nova Scotia Certified Transcribers qualification.

This position will require an enhanced level of security screening for an external application.

Some travel and overtime may be required.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths.
  • Department Specific Flexible working schedules.

Pay Grade: CL 24

Salary Range: $2,128.70 - $2,318.77 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Apply now!

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