Office Administrator - Document Control Support

September 22 2023
Industries Architecture, Engineering and related
Categories Support, Assistance
Etobicoke, ON • Full time

Type of position: Regular

Your future role on our team

Responsibilities of the Administrative Assistant include supporting the Office Director in his or her daily management tasks as well as supporting administrative / secretarial needs of staff as well as document control support.

With us, you'll get the opportunity to...

  • Answer general telephone calls
  • Receive employee requests and, where necessary, refer employees to the appropriate resource
  • Arrange and coordinate meetings and other activities;
  • Manage visitor access to the office;
  • Mail and courier management;
  • Manage office supplies / inventory levels and general office maintenance;
  • Liaise between staff in BBA's various business units;
  • Occasionally coordinate with building management;
  • Format, revise and correct the language quality as well as the digital accuracy of documents, such as specifications, plans, reports, proposals, etc.
  • Document control on projects - issue and receive documents in accordance with our document control procedures.

Do your qualities and values match our corporate culture?

  • Results-driven
  • Thirst to learn and excel
  • Willingness to work together while having fun
  • Ability to see beyond established standards
  • Rigour and ethical
  • Caring mindset that puts people first

Overview of certifications and job requirements

  • Highly proficient in Word, Excel and other MS Office Suite software
  • Proficient in Adobe Acrobat
  • Able to multitask and prioritize
  • Be highly attentive to detail and known for your rigour at work
  • Strong communication and interpersonal skills
  • Excellent knowledge of the English language, both oral and written
  • Any experience in the field of consulting engineering or any other professional service field would be a major asset

At BBA, you get many benefits

  • Flexible schedule that combines office presence and telecommuting
  • A caring environment where everyone's ideas are listened to and there is no perception of hierarchy
  • Friendly, eco-mindful and high-tech workspaces
  • Growing business with many opportunities
  • Generous pension and insurance plan
  • Agility and listening: your ideas are transformed into concrete initiatives

About BBA
For over 40 years, we've been pushing the boundaries of engineering to serve our clients in the Energy and Natural Resources sector. At BBA, we develop innovative, flexible and sustainable solutions, from strategy to execution.
BBA is one of Canada's leading private consulting engineering firms, focused on practice (PCB), with a network of 15 offices. Our teams work closely to deliver projects that shape tomorrow's industry at the local, national and international levels.
Our people's passion and excellence make BBA a Canada's Best Employer and one of Canada's Best Managed Companies.
We have unique talents, and we're committed to providing a workplace where you can be yourself. Job postings are written in gender-neutral language.
Learn more about us by visiting our LinkedIn page and join the networks of our talent attraction specialists to speak with them directly.

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