Receptionist & Administrative Support
About the role
Description
Join the Seaboard Team Today!
Position Overview: TheAdministrative Coordinator plays a key role in supporting the day-to-day operations of the corporate office. This position serves as a central point of coordination for administrative activities, ensuring a professional, organized, and efficient workplace environment. The successful candidate will provide office management support, coordinate travel and meeting logistics, manage corporate expenses, and assist various corporate departments with administrative and operational initiatives. This role is ideal for a highly organized, service-oriented professional who thrives in a fast-paced environment and enjoys supporting multiple stakeholders across the organization.
Location: Sherwood Park, AB
Schedule: Monday - Friday | 8:00am - 5:00pm
Key Responsibilities
Coordinate the daily distribution and processing of incoming and outgoing mail and courier deliveries. Manage weekly office supply orders and maintain appropriate inventory levels for corporate office needs. Provide general office administration support, including meeting room coordination, catering arrangements, and event logistics. Coordinate corporate travel arrangements, including flights, hotel accommodations, and vehicle rentals. Process and track corporate expenses in accordance with established company policies and procedures. Support corporate departments, including Human Resources, Procurement, Compliance, and other business functions, with administrative and project-related tasks as required. Assist with maintaining office records, filing systems, and administrative documentation. Support special projects and continuous improvement initiatives as assigned. Perform other related duties and responsibilities as required.
Qualifications & Experience
Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset. Previous experience in an administrative, office coordination, or customer service role. Experience coordinating travel arrangements, meetings, and office operations is preferred. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Skills & Competencies
Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail and accuracy. Ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment. Strong computer literacy and aptitude for learning new systems and processes. Professional, approachable, and customer-service-oriented mindset. Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization. Demonstrated initiative, reliability, and a high level of motivation and energy. Ability to work independently while also contributing as a collaborative team member.
What Success Looks Like
Maintains a well-organized and efficient office environment. Delivers responsive and professional support to internal stakeholders. Ensures travel, meetings, and administrative processes are executed accurately and efficiently. Demonstrates flexibility and adaptability while supporting multiple departments and priorities. Contributes positively to the overall employee and visitor experience within the corporate office.
About Seaboard Transport
At the Seaboard Transport Group, our people are critical to our success. They are the foundation upon which our values are built. We understand the importance of reliable income, professional career development and a safe and inclusive working environment. We commit to fostering a diverse, engaged and productive workforce by empowering our employees and contractors to succeed in everything they do. We offer a balanced yet challenging work atmosphere where our people can grow their career and create the lifestyle that they choose Through continuous improvement and by employing the latest in truck technology, our people help us to lead the bulk transportation industry through best-in-class safe, reliable and professional service.
Similar Jobs
Receptionist & Administrative Support
About the role
Description
Join the Seaboard Team Today!
Position Overview: TheAdministrative Coordinator plays a key role in supporting the day-to-day operations of the corporate office. This position serves as a central point of coordination for administrative activities, ensuring a professional, organized, and efficient workplace environment. The successful candidate will provide office management support, coordinate travel and meeting logistics, manage corporate expenses, and assist various corporate departments with administrative and operational initiatives. This role is ideal for a highly organized, service-oriented professional who thrives in a fast-paced environment and enjoys supporting multiple stakeholders across the organization.
Location: Sherwood Park, AB
Schedule: Monday - Friday | 8:00am - 5:00pm
Key Responsibilities
Coordinate the daily distribution and processing of incoming and outgoing mail and courier deliveries. Manage weekly office supply orders and maintain appropriate inventory levels for corporate office needs. Provide general office administration support, including meeting room coordination, catering arrangements, and event logistics. Coordinate corporate travel arrangements, including flights, hotel accommodations, and vehicle rentals. Process and track corporate expenses in accordance with established company policies and procedures. Support corporate departments, including Human Resources, Procurement, Compliance, and other business functions, with administrative and project-related tasks as required. Assist with maintaining office records, filing systems, and administrative documentation. Support special projects and continuous improvement initiatives as assigned. Perform other related duties and responsibilities as required.
Qualifications & Experience
Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset. Previous experience in an administrative, office coordination, or customer service role. Experience coordinating travel arrangements, meetings, and office operations is preferred. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Skills & Competencies
Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail and accuracy. Ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment. Strong computer literacy and aptitude for learning new systems and processes. Professional, approachable, and customer-service-oriented mindset. Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization. Demonstrated initiative, reliability, and a high level of motivation and energy. Ability to work independently while also contributing as a collaborative team member.
What Success Looks Like
Maintains a well-organized and efficient office environment. Delivers responsive and professional support to internal stakeholders. Ensures travel, meetings, and administrative processes are executed accurately and efficiently. Demonstrates flexibility and adaptability while supporting multiple departments and priorities. Contributes positively to the overall employee and visitor experience within the corporate office.
About Seaboard Transport
At the Seaboard Transport Group, our people are critical to our success. They are the foundation upon which our values are built. We understand the importance of reliable income, professional career development and a safe and inclusive working environment. We commit to fostering a diverse, engaged and productive workforce by empowering our employees and contractors to succeed in everything they do. We offer a balanced yet challenging work atmosphere where our people can grow their career and create the lifestyle that they choose Through continuous improvement and by employing the latest in truck technology, our people help us to lead the bulk transportation industry through best-in-class safe, reliable and professional service.